01
Inspections
Room-by-room move-in/out with photos, video, and voice notes. AI suggests a condition rating per item — you confirm everything.
Built by a landlord, for landlords
Every unit, every inspection, every certificate — unified.
PropertyUnify is the operating system for hands-on landlords: forensic move-in and move-out inspections, tenant e-signatures, city-specific compliance, accounting, and turnover. One place for the whole job.
Made in Philadelphia · built across a real 95-unit portfolio
One system, the whole tenancy
Move-in → outdocumented end to end
Per‑unitlicenses, lead & CRS tracked
eCLIPSEcertificates pulled automatically
Tamper‑evidentsignatures & audit log
The problem
You're running a real business on five disconnected tools.
A property manager for the lease, a separate app for inspections, a spreadsheet for compliance dates, accounting software that doesn't know your units, and a shoebox of receipts. PropertyUnify folds all of it into one record per unit.
AppFolio
Inspection app
Compliance spreadsheet
QuickBooks
Google Drive
Email threads
Receipt shoebox
Sticky notes
PropertyUnify
Inspections
E-signatures
Compliance
Accounting
Maintenance
Turnover
What it does
Eight jobs, one record per unit.
Each capability writes back to the same property, so an inspection, a flagged repair, a renewal date, and a receipt all live in one place.
02
Tenant review & e-sign
Send a private link. Tenants review, agree or disagree per room, and sign. Your findings freeze the moment you send.
03
City compliance
Track licenses, Lead-SAFE certs, and CRS by unit with expiry alerts. In Philadelphia, pull the CRS straight from eCLIPSE.
04
Accounting
Snap a receipt; AI reads the vendor, total, and date and codes it to your chart of accounts. Export bills to AppFolio.
05
Maintenance & repairs
Flag a photo, dispatch a vendor through a no-login work order, then prove the fix with a before/after supplement.
06
Leasing & turnover
Read a signed lease into a structured record, watch renewals and vacancies, and run a clean move-out with a deposit package.
07
Welcome packets
Generate a branded move-in packet per unit — emergency steps, trash days, house rules, and compliance acknowledgments.
08
Records & audit trail
Every signature and change is hash-chained and tamper-evident. One click backs up every record you own.
Forensic inspections
Win the deposit dispute before it starts.
Document condition room by room, then send the tenant a link to review and sign. When they move out, the system lines up the photos side by side and builds the itemized deductions for you.
- Move-in vs. move-out, matched room by room with side-by-side photos.
- Tenant-signed with EXIF capture-time and GPS read on every upload.
- One-click deposit package — condition changes plus an itemized worksheet.
🛏️ Bedroom — Second Front4 photos
Move-in
Move-out
WallsFair · scuffing
FlooringGood
WindowDamaged · flagged
Compliance, by unit
It knows which certificate is about to lapse.
Every unit carries its rental license, Lead-SAFE certification, and Certificate of Rental Suitability with a live status and a next-deadline date. Lead paperwork applies itself only to pre-1978 units; non-housing units never count against you.
- Current / Expiring / Action needed at a glance, grouped by building.
- Email alerts as any document nears expiry — no spreadsheet to babysit.
- AI reads expiry dates off the document you upload; you confirm.
2400 E Dauphin · Unit 1Built 1915 · housing
Lead-SAFE
Current
1938 E HazzardBuilt 1922 · housing
CRS
24 days
6308 Drexel · Unit 2Built 1908 · housing
Rental license
Action
Rear parking · G3garage
Lead / CRS
N/A
Proof you can stand behind
A signature that holds up.
Sending a report opens a signing window and freezes your findings, so every tenant attests to the same record. Each person gets their own link, signs independently, and confirms by email. Every event is written to a hash-chained log.
- Identity-verified, email-confirmed e-signature per tenant.
- Frozen findings during the window — revise only with unsend & resend.
- Tamper-evident audit trail with the exact wording, time, and device.
14:02:11Report sentwindow opened · 5 days#a1f9…
14:19:48Opened by tenantiOS · Philadelphia#b07c…
14:24:05Signed · M. Sullivanemail confirmed#c3e2…
verified signature · hash-chained
Made in Philadelphia
Compliance that's built for your city, not a generic checklist.
Most software treats compliance like a notes field. PropertyUnify connects to the systems Philadelphia landlords actually use — so a certificate refreshes itself instead of becoming next year's fine.
eCLIPSEOne-click CRSPull the Certificate of Rental Suitability with the building's license number, saved as a writable PDF with its 60-day clock started.
property.phila.govTaxes & trash daysReal-estate taxes and collection days pull from the city's public data by OPA number, kept as a year-by-year history.
Lead & Healthy HomesLead-SAFE trackingCertification and Certificate of Analysis tracked per unit, auto-applied only to pre-1978 housing.
Tax CenterOwner tax-flag letterIf a CRS is blocked by a tax flag, draft a ready-to-send owner notice with the clearance steps in one click.
How the CRS pull works
From "I should renew that" to a filed certificate.
01Open a unit's move-in compliancelicense number already on the building
02Pull CRS from eCLIPSEfetched straight from the city portal
03Saved with its certificate numberwritable PDF · 60-day clock running
04Auto-refreshes near each renewala current CRS is always on file
Getting started
Start with one module, or run the whole thing.
Take the piece you need today. The inspections engine works for any landlord, anywhere; the compliance module is built for Philadelphia first.
Module
Inspections
For any landlord, anywhere
- Move-in / out inspections
- Tenant review & e-signature
- Repairs & vendor work orders
- Move-out deposit packages
Module · Philadelphia
Compliance
Built for Philly landlords first
- License, Lead-SAFE & CRS tracking
- One-click CRS from eCLIPSE
- Expiry alerts & deadline board
- City tax & trash-day pulls
Everything
Full operating system
The whole portfolio, one record
- Inspections + Compliance
- Accounting & receipt coding
- Leasing, renewals & turnover
- Welcome packets & document library
Access is by invitation — reach out and we'll get you set up.
"I built this because I manage a real portfolio and got tired of stitching together five tools that don't talk to each other. PropertyUnify is the system I needed — so the roadmap comes from actual units, not a focus group."
Built in Philadelphia by Penn Treaty Properties · a landlord managing 95+ units
Put every unit in one place.
Inspections, compliance, accounting, and turnover — unified into a single record you actually trust.
No credit card · invitation-based onboarding